Procedure to be observed by Departmental Promotion Committee.
Government of India
Ministry of Personnel, Public Grievances and Pension
(Department of Personnel & Training
New Delhi, dated the 27th March, 1997
Sub: Procedure to be observed by Departmental Promotion Committee.
The undersigned is directed to refer to the instructions contained in paras 2.1.1, 2.2.2, 2.3.1(i), 2.3.2(i), (ii) & (iii) of this Department’s O.M. No. 22011/5/86- Estt.(D) dated 10.3.89 and to make the changes in the aforementioned paragraphs:-
I. Para 2.1.1:
The word ‘selection’ appearing in the first line of the above paragraph may be substituted by the word ‘ Selection-cum-Seniority’ & Selection by Merit’.
II. Para 2.2.2 of O.M. dated 10.3.89 may be substituted as under:-
“In case of each officer, an overall grading should be given. The grading shall be one among (i) Outstanding (ii) Very Good (iii) Good (iv) Average (v) Unfit, excepting cases covered under para 2.3.1 (iii)”.
(III) (i), (ii) , (iii) & (iv) of para 2.3.1 of O.M. 10.3.89 may be substituted as under:-
SELECTION-CUM-SENIORITY AND SELECTION BY MERIT
(i) Having regard to the levels of the posts to which promotions are to be made, the nature and importance of duties attached to the posts a bench mark grade would be determined for each category of posts. For all Group-C, Group-B and Group-A posts (upto and excluding the level of Rs. 3700-5000) the bench mark would be ‘Good’ and will be filled by the method of Selection-cum-Seniority as indicated in sub-para(iii).
(ii) In respect of posts which are in the level of Rs.3700-5000 and above, the bench mark grade should be ‘Very Good’ and will be filled by the method of Selection by Merit as indicated in sub-para (iv).
(iii) Each Departmental Promotion Committee considering the suitability of officers for promotion to posts for which the bench mark has been determined as ‘Good’ would grade the officers as ‘Good’, ‘Average’ and ‘Unfit’ only. Only those officers who obtain the grading of ‘Good’ will be included in the panel in the order of their seniority in the lower grade subject to availability of vacancies.
(iv) Notwithstanding the provisions mentioned above, in the case of promotions made for induction to Group A posts/services from lower groups, while the bench mark would continue to be ‘Good’, the DPC shall grade the officers as ‘Outstanding’, ‘Very Good’, ‘Good’, ‘Average’ and ‘Unfit’ as the case may be and the officers will be arranged according to the grading obtained, placing the ‘Outstanding’ Officers on top followed by those grade as ‘Very Good’ and so on in the select panel upto the number of vacancies, with the officers having the same grading maintaining their interse-seniority in the feeder grade.
SELECTION BY MERIT
(v) In respect of services/posts for which the bench mark has been determined to be ‘Very Good’, each DPC would grade the officers as ‘Outstanding’, ‘Very Good’, ‘Good’, ‘Average’ and ‘Unfit’ as the case may be. However, only those officers who are graded as ‘Very Good’ XXXXXXXX and above will be included in the select panel, by placing the officers graded as ‘Out-standing’ on top followed by those graded as ‘Very Good’, subject to availability of vacancies, with the officers with the same grading maintaining their inter-se-seniority in the feeder grade.
(vi) Appointments from the panel shall be made in the order of names appearing in the panel for promotion.
(vii) Where sufficient number of officers with the required bench mark grade are not available within the zone of consideration, officers with the required bench mark will be placed on the panel and for the unfilled vacancies the appointing authority should hold a fresh DPC by considering the required number of officers beyond the original zone of consideration.
IV. Para2.3.2 (i): the word ‘Selections’ appearing in line 1 of the above paragraph may be substituted by the words ‘Selection-cum-seniority’ and ‘Selection by Merit’.
Para 2.3.2(ii) & Para 2.3.2 (iii):- the word’ Selection’ appearing in line 1 of the above two paragraphs may be substituted by the words ‘Selection-cum Seniority’.”
2. Consequently, the provisions contained in some of the paragraphs of this Department’s O.M. No. 22011/5/86-Estt (D) dated 10.4.1989 circulating the consolidated guidelines on DPC procedure would require a number of changes and these are indicated in the Annexure.
3. Ministry of Finance, etc are requested to take note of the above decision and take immediate steps to amend the recruitment rules for the various posts which were hithertofore filled by the method of ‘Selection’ and substitute the word ‘Selection’ in the column pertaining to method of promotion to either ‘Selection cum-Seniority’ or ‘Selection by Merit’ as per the above revised instructions.
4. These orders shall be effective from 15th April, 1997.